Personal Records
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Personal Information
Legal Name
Your 91³Ô¹ÏºÚÁÏÍø record must contain your full legal name. This is the name that appears on legal documents such as your birth certificate or passport. Official documentation issued by the Office of the Registrar will contain your legal name. Examples of these include Official Transcripts, T2202 for tax purposes, and official parchments.
Changing Your Legal Name
To change your legal name on your university record, you must complete a Name Change (PDF) form and provide acceptable supporting documentation. No legal name changes will be completed without the supporting documentation noted on the Name Change form. If you are changing your name in person, ensure you take your form to the appropriate office as noted on the form.
NOTE: If you have an official parchment and you wish to have it reprinted in your new name, you must request this separately. Instructions on how to do so can be found on the form.
Preferred Names
A preferred name is a shortened version of your first, middle and last names by which you choose to identify yourself. For example, your primary-affirmed name might be Calliope and your preferred name is Cal or Callie.
Changing Your Preferred Name
Current students can update their preferred name by logging in to their CERegister account and updating their preferred name under My Profile.
Verification Documents
Verification documents can be requested for one of the following reasons:
- Proof of course completion
- Employment (job application) purposes
- Immigration (i.e. leaving or entering the country while a student)
- Banking (i.e. student line of credit or RESP)
- RESPs set up through bank
- Proof of degree for certain agencies (APEGA, CARNA, ATA/TQS, etc.)
- Insurance or daycare purposes
To access the “Confirmation of Acceptance and Registration" form, go to “My Enrollment History” in your CERegister Student Profile. Under Actions and Status, click Print and choose the correct form.
Collection of Personal Information
Freedom of Information and Protection of Privacy Act Information »
On September 1, 1999, the Freedom of Information and Protection of Privacy Act came into effect at the 91³Ô¹ÏºÚÁÏÍø. The purpose of this Act is to allow any person a right of access to the records of the University, to control the manner in which the University may collect information from individuals, to control the use that the University may make of that information, to control its disclosure of that information, to allow individuals the right of access to information about themselves, to allow individuals a right to request corrections to their personal information and to provide for an independent review of decisions of the University made under this Act, and the resolution of complaints under this Act.
The 91³Ô¹ÏºÚÁÏÍø creates and collects information for the purposes of admission, registration and other activities directly related to its education programs. All applicants for admission are advised that the information they provide, and any other information placed into the student record, will be protected and used in compliance with the Freedom of Information and Protection of Privacy Act.
Additional information can be found on the Information and Privacy Office Website
Informed Consent for Disclosure of Personal Information
The 91³Ô¹ÏºÚÁÏÍø collects and protects personal information under the authority of the Alberta Freedom of Information and Protection of Privacy Act for the purpose of operating the programs and services of the university. If you require the disclosure of your personal information to another person, designated agent or agency, legal counsel or other purposes, please complete this informed consent document as required under the Act.